The digital office for companies, employees and trustees

Pontora digitizes and automates your day-to-day office work – manage employees, file documents, track time, record sales and grant approvals. All in one secure app instead of Excel lists and email threads.

Pontora app on three smartphones
Pontora time tracking
Pontora approvals
Pontora sales tracking

How it works

Your digital office in three steps

Pontora connects the company, its employees and the trustee firm on one platform – no email ping-pong, no spreadsheet chaos.

icon related to Set up your workspace

Set up your workspace

Create your company, define locations and invite employees – every role sees exactly what it is allowed to see.

icon related to Work digitally every day

Work digitally every day

Track hours, photograph receipts, fill in forms and generate documents at the push of a button – everything is filed and documented automatically.

icon related to Connect your trustee directly

Connect your trustee directly

Your trustee firm reviews receipts and the cashbook right inside Pontora and grants approvals – for example for the tax return.

Key modules

Replace scattered lists and folders

Everything that lives in Excel sheets, email threads and paper folders today gets a fixed, digital home in Pontora.

Employee management

Digital personnel files with guided onboarding – all data, roles and documents per employee in one place instead of spread across folders.

icon related to Employee management

Documents & HR templates

Create templates once, then generate pre-filled employment contracts, references or termination letters at the push of a button – filed automatically in the employee profile.

icon related to Documents & HR templates

Time tracking & vacation

Employees track their own hours and request vacation themselves – with your own rules for weekly hours, overtime and bonuses.

See all modules Details
icon related to Time tracking & vacation

Role workspaces

One platform, the right view for every role

Owner, site manager, employee or trustee firm – every role gets its own workspace with exactly the features and data it needs.

icon related to Company Admins & Site Managers

Company Admins & Site Managers

Admins have the full picture: employees, documents, cashbook, sales and approvals. Site managers see exactly their location – nothing more, nothing less.

icon related to Multiple locations

Multiple locations

Manage employees, sales and tasks per location – with matching permissions.

icon related to Direct trustee connection

Direct trustee connection

Receipts, cashbook and approvals go straight to your trustee firm – no email ping-pong.

Start for free
icon related to Employees & the trustee firm

Employees & the trustee firm

Employees handle everyday things themselves – track time, request vacation, access payslips. The trustee firm manages its clients, cleanly separated, in its own workspace.

  • Employee self-service

    Onboarding, documents and time tracking – right from the phone, no paperwork.

  • Trustee workspace

    Review clients, assign tasks, grant approvals – for example for the tax return.

Learn More

Everything in view

Your entire operation at a glance

The home screen and activity feed always show what is happening – which tasks are open, what has been done and what the trustee has approved.

Time tracking live

Working hours, overtime and open vacation requests at a glance.

Documents & templates

Contracts, references and issued documents – findable anytime.

line svg

Gastro sales

Daily sales by category and payment method – per location.

Trustee approvals

Open and granted approvals with status and due date.

line svg

Onboarding status

Who is new, what is still missing – profiles and documents at a glance.

Full traceability

Every change is logged – who did what, and when.

line svg
Your entire operation at a glance

Pricing

Choose your package

Businesses start with the base plan and pick the package that fits. Trustee firms use Pontora free of charge, forever.

Monthly Yearly · save 10%

Base plan

The ideal start for operations, HR and documents.

CHF 39
per month, cancel monthly
Start with Base plan

Included features

  • Employee management
  • Document library
  • Organizational tasks
  • Forms
  • Time tracking 5 employees incl., then CHF 5.–/month per additional person
  • Creditor management 200 AI receipts incl. per month
  • Digital cashbook 200 AI receipts incl. per month
  • Gastro sales tracking
  • HR documents

Office Pro

Recommended

Everything in the base plan – plus time tracking, creditors and cashbook.

CHF 59
per month, cancel monthly
Start with Office Pro

Included features

  • Employee management
  • Document library
  • Organizational tasks
  • Forms
  • Time tracking 5 employees incl., then CHF 5.–/month per additional person
  • Creditor management 200 AI receipts incl. per month
  • Digital cashbook 200 AI receipts incl. per month
  • Gastro sales tracking
  • HR documents

All-in-One

The complete feature set – including gastro and HR documents.

CHF 99
per month, cancel monthly
Start with All-in-One

Included features

  • Employee management
  • Document library
  • Organizational tasks
  • Forms
  • Time tracking 5 employees incl., then CHF 5.–/month per additional person
  • Creditor management 200 AI receipts incl. per month
  • Digital cashbook 200 AI receipts incl. per month
  • Gastro sales tracking
  • HR documents

Add missing modules individually

With the Base plan and Office Pro, you can add individual modules anytime – without upgrading to the next package.

  • Time tracking CHF 20/month
  • Creditor management CHF 10/month
  • Digital cashbook CHF 10/month
  • Gastro sales tracking CHF 10/month
  • HR documents CHF 10/month
Always free

For trustee firms

Digitize and automate the way you work with your clients – at no cost. Trustees join their clients' workspaces and collaborate directly.

  • Free access for your trustee firm
  • All clients centrally and cleanly separated
  • Assign tasks & grant approvals
  • Review receipts and cashbook directly
Start as a trustee

FAQ

Frequently Asked Questions

Learn how Pontora helps companies, employees, and trustee firms manage administration and day-to-day operations.

Pontora is a Swiss platform for day-to-day business operations. It connects companies, their employees, and their trustee firm in one secure shared workspace – covering employee management, document library, organizational tasks, forms, time tracking, creditor management, digital cashbook, gastro sales tracking, and HR documents.
Pontora is built for companies in every field that want to digitize and automate their documents and their communication – whether with their employees or with their trustee. Pontora suits any industry.
Pontora replaces scattered spreadsheets, long email threads, manual folder structures, and disconnected single-purpose tools. Companies get one structured system for HR administration, documents, tasks, time tracking, receipts, and collaboration with their trustee firm.
Companies choose between three packages: Base plan at CHF 39 per month, Office Pro at CHF 59 per month, and All-in-One at CHF 99 per month. Paying yearly saves you 10 percent. All prices are in CHF and every package can be cancelled monthly.
The Base plan includes employee management, document library, organizational tasks, and forms. Office Pro adds time tracking, creditor management, and the digital cashbook. All-in-One additionally covers gastro sales tracking and HR documents – the complete feature set.
Yes. With the Base plan and Office Pro you can add missing modules at any time without switching packages: time tracking for CHF 20 per month, and creditor management, digital cashbook, gastro sales tracking, and HR documents for CHF 10 per month each.
Employee management comes without any headcount limit in every package. Only time tracking includes 5 employees; each additional person costs CHF 5 per month. Creditor management and the digital cashbook each include 200 AI receipts per month.
Yes, permanently. Trustee firms use Pontora at no cost: they join their clients' workspaces, assign tasks, grant approvals, review receipts and the digital cashbook, and communicate digitally instead of by email and paper.
Yes. Trustee firms manage all assigned clients centrally and cleanly separated, add internal team members, assign them to individual clients, and set up approval workflows for their clients.
Yes. Through employee management, employees complete their profile, add personal and employment details, upload required documents, and work through onboarding tasks directly in their own workspace.
Yes. Using HR documents, you create all kinds of personnel paperwork – for example employment contracts, references, or termination letters – at the push of a button. The templates work with text blocks and fillable fields, offer a PDF preview, and can be released directly to the person concerned.
Time tracking is a customizable module that works across a wide range of industries. In the settings you define public holidays as well as hour and vacation rules. From these, Pontora calculates the values automatically and displays them day by day. Employees log their hours and can see their balances at any time, while the employer reviews and approves everything. Reports can be generated at the push of a button.
Yes. Creditor management records supplier invoices with status tracking from open to booked. The digital cashbook covers cash income and expenses – with manual entries, categories, export, and archive. Receipts are read automatically instead of being typed in by hand.
Yes. Companies manage several locations and link employees, site managers, organizational tasks, time tracking, gastro sales tracking, and receipts to the relevant location.
Pontora is structured around roles, companies, and locations. Company administrators, employees, site managers, and trustee firms with their team members each see different workspaces. A trustee firm's access can be scoped to specific clients, and every change is logged.
cta-image

Ready for your digital office?

Start with the base plan and add modules as soon as you need them – your employees and your trustee firm work right alongside you.

Start for free