About

About Us

We digitize the administrative day-to-day of companies

Pontora grew out of practice – out of daily work with companies that still handle their administration with paper, spreadsheets, and email threads.

Besar Rexhepaj

Founder

Pontora came out of everyday practice. Working in trustee services, I see every day how much time companies lose to paper, spreadsheets, and email threads – time that is missing from the actual business. Pontora brings documents, tasks, time tracking, and collaboration with the trustee onto a single platform. Not as yet another tool alongside ten others, but as one shared workspace for companies, their employees, and their trustee.

Core values

What Pontora stands for

Three principles decide what we build – and what we deliberately leave out.

Digitization

No more paper, spreadsheets, and email threads. Documents, tasks, and communication sit structured in one place – findable at any time and fully traceable.

Automation

The platform takes over recurring work. HR documents are created at the push of a button, receipts are read automatically, and time balances calculate themselves.

Productivity

Less administration, more time for business. Employees handle everyday matters themselves, and working with the trustee runs without follow-up questions or searching.

Founding team

The people behind Pontora

Pontora is built in Switzerland – out of daily work with companies and their administration.

Besar Rexhepaj

Founder

Lirie Rexhepaj

Co-Founder

FAQ

Frequently Asked Questions

Learn how Pontora helps companies, employees, and trustee firms manage administration and day-to-day operations.

Pontora is a Swiss platform for day-to-day business operations. It connects companies, their employees, and their trustee firm in one secure shared workspace – covering employee management, document library, organizational tasks, forms, time tracking, creditor management, digital cashbook, gastro sales tracking, and HR documents.

Pontora is built for companies in every field that want to digitize and automate their documents and their communication – whether with their employees or with their trustee. Pontora suits any industry.

Pontora replaces scattered spreadsheets, long email threads, manual folder structures, and disconnected single-purpose tools. Companies get one structured system for HR administration, documents, tasks, time tracking, receipts, and collaboration with their trustee firm.

Companies choose between three packages: Base plan at CHF 39 per month, Office Pro at CHF 59 per month, and All-in-One at CHF 99 per month. Paying yearly saves you 10 percent. All prices are in CHF and every package can be cancelled monthly.

The Base plan includes employee management, document library, organizational tasks, and forms. Office Pro adds time tracking, creditor management, and the digital cashbook. All-in-One additionally covers gastro sales tracking and HR documents – the complete feature set.

Yes. With the Base plan and Office Pro you can add missing modules at any time without switching packages: time tracking for CHF 20 per month, and creditor management, digital cashbook, gastro sales tracking, and HR documents for CHF 10 per month each.

Employee management comes without any headcount limit in every package. Only time tracking includes 5 employees; each additional person costs CHF 5 per month. Creditor management and the digital cashbook each include 200 AI receipts per month.

Yes, permanently. Trustee firms use Pontora at no cost: they join their clients' workspaces, assign tasks, grant approvals, review receipts and the digital cashbook, and communicate digitally instead of by email and paper.

Yes. Trustee firms manage all assigned clients centrally and cleanly separated, add internal team members, assign them to individual clients, and set up approval workflows for their clients.

Yes. Through employee management, employees complete their profile, add personal and employment details, upload required documents, and work through onboarding tasks directly in their own workspace.

Yes. Using HR documents, you create all kinds of personnel paperwork – for example employment contracts, references, or termination letters – at the push of a button. The templates work with text blocks and fillable fields, offer a PDF preview, and can be released directly to the person concerned.

Time tracking is a customizable module that works across a wide range of industries. In the settings you define public holidays as well as hour and vacation rules. From these, Pontora calculates the values automatically and displays them day by day. Employees log their hours and can see their balances at any time, while the employer reviews and approves everything. Reports can be generated at the push of a button.

Yes. Creditor management records supplier invoices with status tracking from open to booked. The digital cashbook covers cash income and expenses – with manual entries, categories, export, and archive. Receipts are read automatically instead of being typed in by hand.

Yes. Companies manage several locations and link employees, site managers, organizational tasks, time tracking, gastro sales tracking, and receipts to the relevant location.

Pontora is structured around roles, companies, and locations. Company administrators, employees, site managers, and trustee firms with their team members each see different workspaces. A trustee firm's access can be scoped to specific clients, and every change is logged.

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